PULP SHRED - IoT-Based Secure Document Shredding

The Challenge

Customers needed absolute confidence in the secure destruction of their confidential materials:

• Security Verification: Providing verifiable proof of secure document shredding to build customer trust
• Video Recording: Capturing high-resolution video during the entire shredding process without disrupting operations
• Confidential Viewing: Enabling customers to view their specific shredding session securely and privately
• Tracking & Audit: Maintaining complete audit trail with unique identification for each container
• Compliance: Meeting regulatory requirements for confidential document destruction

Our Solution

Go Brilliant developed an innovative IoT-based video verification system that captures and archives the complete document shredding process:

Platform Architecture

The solution integrates IoT sensors, video capture, and secure web access to provide complete transparency:

• RFID Tracking: Every container is equipped with RFID sensors for precise tracking throughout the destruction process
• Barcode Identification: Unique customer ID and container barcoding for audit and tracking purposes
• Video Capture System: Automated video recording at different processing phases capturing the entire shredding process
• Configurable Duration: Video snippet duration is configurable based on container size and content type
• Secure Portal: Web-based access through secure login for customers to view their videos
• Cloud Storage: Videos archived for 90 days with secure access controls

Key Features Implemented

• IoT Integration: RFID sensors track containers from pickup to complete destruction
• Multi-Phase Capture: Video snippets captured at each processing stage for complete visibility
• High-Resolution Video: Clear video quality ensuring customers can verify their specific documents
• Secure Authentication: Multi-factor authentication for customer video access
• Electronic Verification: Automated email notification with secure video link after destruction
• Audit Trail: Complete tracking history for compliance and regulatory requirements
• Configurable Settings: Flexible configuration for different service levels and customer needs

Implementation Approach

• Designed IoT architecture integrating RFID sensors with video capture systems
• Built robust backend services handling real-time data from multiple sensors and cameras
• Implemented secure video storage and retrieval system with access controls
• Created customer portal for secure video viewing and certificate download
• Developed automated notification system for video link delivery
• Integrated with existing operational systems for seamless workflow

Technology Stack

• Java: Core backend application development
• Spring Framework: Enterprise application framework for business logic
• Hibernate: Object-relational mapping for database operations
• MySQL: Database for customer data, tracking, and audit logs
• AngularJS: Dynamic frontend for customer portal
• IoT Sensors: RFID tracking and barcode scanning hardware integration
• Video Processing: Real-time video capture and encoding systems

Key Highlights

• First-of-its-kind IoT-based video verification system for document shredding
• RFID sensor integration for precise container tracking
• Configurable video capture system adapting to different service types
• Secure, multi-factor authenticated customer portal
• Award-winning innovation recognized by Alberta Chambers of Commerce
• Complete regulatory compliance with comprehensive audit trails
• Scalable architecture supporting business growth